Data Protection Policy

The Fringe committee manages the following areas of data in order to run the Buxton Festival Fringe. In all cases this data is accessible by the committee member who requires the information for their committee function.

Entrants

We collect and hold data on entrants to the Buxton Festival Fringe (i.e. artists, performers etc).
We hold this data for the purpose of running the annual Buxton Festival Fringe arts festival.
A copy of the data held by us will be sent to each entrant as the entry is processed. The relevant parts of this data will be displayed on our website and appear in the Fringe programme.
Where entrants have requested ticket sales via Buxton Opera House, the relevant data will be passed to the Opera House.
Contact details for some entrants are shared with Buxton Opera House for use in generating their theatre programmes in the Pavilion Arts Centre/Studio and their annual Fringe show. We may also share details with other commissioning organisations. Entrants can opt out of this when submitting details.
We will not disclose any of this data to any other third party without the subject's permission.
It is Fringe policy to use the contact details of entrants for general communication purposes for up to 3 years.

Registered Users

We collect and hold data on registered online users (i.e. entrants and those who have expressed an interest in the Fringe.
We hold this data for the purpose of running the annual Buxton Festival Fringe arts festival.
We will not disclose any of this data to any other third party without the subject's permission.
It is Fringe policy to use the contact details of registered online users for general communication purposes for up to 3 years. Registered online users are free to unsubscribe from this service.

Programme Requests

We hold contact details for those people who have requested a programme.
We use this data to send them a programme.
We will not disclose any of this data to a third party without the subject's permission.
Personal data is deleted three years after the last active contact.

Executive Committee

Contact details of current committee members (i.e. Trustees and Honorary Members) are held by the Secretary, and are available to other committee members.
This data is used for communication.
Contact and personal details of Trustees only are passed to the Charities Commission in accordance with Charity Law.
A list of current committee members is posted in About Us.

Fringe Friends

We hold contact and subscription details for those who have become Fringe Friends.
We hold this information so that we can communicate with Friends.
We will not disclose any of this data to a third party without the subject's permission.
Personal data will be removed three years after a member ceases to be a Fringe Friend or at their request.

Reviewers

We hold contact details of our volunteer reviewers.
We hold this information so that we can organise our reviews.
We will not disclose any of this data to a third party without the reviewer's permission.
Data is removed once the reviewer has been inactive for three years or at their request.

Community Groups Link

We hold contact details of community groups including schools.
We hold this information so that we can facilitate workshops and performances for community groups.
We disclose this data to entrants having gained permission from the community groups.
Data is reviewed annually and removed on request.

Venues

Details provided by venues who wish to be available to Fringe entrants are posted on our website.
These details are reviewed annually or at the request of the venue.
This data is held at the request of the venues for the use of Fringe entrants and audiences.

Press

We hold contact details of national and local media.
We hold this information so that we can send them press releases and invitations.
We disclose selected data to entrants having been granted permission from the media concerned.
Data is reviewed annually and removed on request.

Accommodation list

The accommodation manager maintains a list of those offering accommodation to Fringe entrants.
The list holds data provided by those offering accommodation.
It is available on request to Fringe entrants.
The information is updated yearly in Autumn or at any time on request.

Archive

The Fringe archivist maintains a complete Archive of all materials relating to the Fringe. This includes digitally stored information.
The archive is maintained for the purposes of historical record and research. The digital information is stored securely offline. Information will be deleted from the digital archive on request. A note of the deletion will be inserted.