How to enter the Fringe

Online Entry for 2017

Anyone can enter the Fringe. We do not select, we do not censor and nor do we selectively promote any work.

The Fringe does not programme events, it is up to you to arrange times with the venue of your choice.

Below is our 10-point plan. Follow it, in sequence, reading each step fully, and you will have a good time on the Fringe. You may even lose weight!
 
1. Decide on your show 6. Upload publicity photos
2. Decide on your venue 7. Plan your publicity campaign
3. Public Liability Insurance 8. Posters and fliers
4. Ticket Sales Service 9. Programme changes after final deadline
5. Complete the Online Entry 10. Accommodation

1 Decide on your show

If you are planning to perform a piece affected by copyright, it is your responsibility to obtain the necessary permission. Check out the Performing Rights website for more information on music copyright or Samuel French's website for play copyright.

2 Decide on your venue

It is up to you to find and book your venue. We have many venues on our list but it is not exhaustive or restrictive. Each year imaginative entrants come up with new places.

It is important to choose a venue suitable in size and character for your event. Remember, a small full venue feels much better for audience and performer alike than a big half empty one. The Venue Liaison can offer advice as necessary.

Most venues are a space that you rent and bring your own equipment to but a few may be managed and supply lights, sound, seating, front of house etc. These usually operate on a takings share basis.

NB: In the case of Underground Venues, which is a managed venue, separate arrangements apply regarding entry procedures, ticket pricing etc. If you would like to put on your event with them it is essential that you contact them first to discuss arrangements.

There are outreach venues in towns and villages outside Buxton. If you are using a managed venue please check that they are happy for you to be doing outreach, or indeed that you are performing elsewhere at all.

Check your venue carefully - with a visit if possible. Make sure the venue and its manager can provide what you want and are helpful.

Be certain that you both know what the financial arrangements and any special requirements are.

Remember, the Fringe does not programme events - it is up to you to arrange your time slot with the venue of your choice. Please note the following timing considerations:

Buxton Carnival On the first Saturday of the Fringe, the annual Buxton Carnival parades round the town from 2pm. Venues such as the upstairs rooms of the Old Hall Hotel and the Old Clubhouse and some Market Place venues may experience disruption from noise during the afternoon.

Awards Fringe Awards judging takes place on the last Sunday of the Fringe. If your only performance is on that last Sunday then unfortunately your event cannot be considered for an award.

3 Arrange Public Liability Insurance

You must have suitable cover for your event.

Your venue may have cover but please check. Note that this is also a consideration if you perform in the street - see Street performances.

It is up to the entrant to take all due consideration and care regarding health and safety matters. The Buxton Festival Fringe shall not be held liable for failure to do so.

4 Ticket Sales Service

We do not have a centralised ticketing system. You may sell your own tickets. You keep all your takings (or your share if using a managed venue).

You are required to offer a free ticket to your Official Fringe Reviewer and a minimum 10% discount to Fringe Friends. This discount does not apply to tickets that are already concessions.

However, a ticket sales service is offered by the Fringe using the facilities of the Buxton Opera House Box Office. This service offers walk-up, telephone, postal and online sales. Using this service will make tickets for your event available to the public from June. Online sales will be then also accessible via a link from this web-site.

Buxton Opera House will reconcile all ticket sales during the fortnight after the end of the Festival and Festival Fringe and then remit the full amount of ticket sales (less charges as below) direct to entrants.

Having multiple venues for one event presents operational problems for Buxton Opera House Ticket Sales necessitating the splitting up of your entry into two separate listings and thereby involving you in two entry fees, so please try to avoid this.

The box office will sell tickets right up to the time of your performance (please note that internet sales will cease at the close of business on the day before the performance) but there are operational details that you need to understand so you will need to read the details and conditions before filling in the appropriate fields on the entry form.

The set up fee for this service is £10 and is payable to the Fringe together with your entry fee. Additionally, the Opera House will charge you 7.5% of the face value of each ticket sold.

Whether or not you are using this service, be sure to enter your own direct sales contact details on the online entry form.

5 Complete the Online Entry process

Online entry is now firmly established and you can fill in your details and pay your entrance fee online (unless you are going with Underground Venues in which case they enter on your behalf).

The link to online entry is at the bottom of the next page (Calendar and Checklist) but please read all the advice before beginning the process. Despite the temptation to make the early deadlines, please do not enter until you have everything arranged. Pay particular attention to your 50 word event description. See How to Grow Your Audience.

The deadline for entries and photos is April 17. Entries received after this can be processed but cannot be included in the printed programme owing to printer's deadlines. Beware of leaving things to the last minute, you will have a poorer choice of venue and performance time and other difficulties often crop up.

Your entry will not be processed until payment has been received (unless you are eligible for free entry). After this point you will not be able to edit your entry details online. However, you may still upload photographs.

In the online entry form you will be asked if you are interested in Our Community Groups Link scheme. This offers you the chance to work with local community groups and schools.

You will also be asked if you are interested in being contacted about appearing on Fringe Sunday - July 10 from 2pm to 4:30pm.

6 Upload publicity photos

As part of the online entry procedure you will also be able to upload publicity photos (jpeg or gif format please).

These may be used on the web-site, in the printed programme or in press releases.

For the printed programme we need good resolution pics though if you have them bigger than about 2MB you may have problems uploading so please resize first accordingly.

Try to include some pictures that will look good when reproduced small. Try and keep resolution to 300 DPI if possible but it is better to submit any picture rather than none! Be sure not to infringe anyone's copyright and to credit photographer or source where appropriate.

7 Plan your publicity campaign

This section is so important that we give it its own page. This includes details of the Fringe Launch Party, Fringe Sunday and Carnival and advice on fliers, posters, press releases, radio and street performances etc.

Your own press releases can be emailed to the press officer for his information but it is your responsibility to send them out.
See How to write a Press Release.

8 Posters and fliers

The Fringe Desk needs 50 fliers and 8 posters to display at the desk and a town centre notice board - location to be confirmed. A3 and smaller are more likely to be displayed.

Please post these to Keith Savage, 1 White Knowle Rd, Buxton SK17 9NG before the Fringe starts or deliver by hand to the Fringe Desk during the Fringe.

We encourage you to incorporate our Fringe Logo on your posters and fliers.

For reasons of space, health and safety we cannot guarantee to display A boards.

Many other places around town are happy to take posters and fliers if you ask. This is your responsibility.

9 Programme changes after the final deadline

DON'T!! The show must go on!! At all costs avoid changes and cancellations. Entrants who make changes inevitably suffer at the box office and cause us a lot of work and aggravation.

If alteration or cancellation is unavoidable you must inform the venue and the Fringe immediately on 01298 70705 or 01298 79351.

Certainly don't cancel because of poor advance ticket sales - it is up to you to decide before you enter whether it is financially viable for you to perform at the Fringe. Remember too that many people don't book in advance but just buy tickets on the door. See How to grow your audience for essential marketing tips.

10 Accommodation

We are building up a list of Buxton residents happy to offer cheap accommodation to Fringe Entrants.
For further information Send message to Entrants' Accommodation.

Buxton Tourist Information has lists of B&Bs etc. See also: http://www.visitpeakdistrict.com/accommodation/

The University of Derby Buxton halls of residence also offer accommodation. The cost for Monday-Friday is £27 + vat per night for a single en-suite room. (Saturday-Sunday £31 + vat ). Bedding, crockery, cutlery, pots and pans are supplied but not towels, toiletries or food. Bookings must be for more than one night.

All bedrooms are en-suite situated in flats of 4-5-6-7-and 8 bedrooms and each flat contains a fully equipped kitchen for use by guests. Availability is limited throughout 2016.

For further information or to check availability from 1st July to 31st August 2016 contact:

Jackie Mone, Residential Manager, High Peak Halls, Bridge Street, Buxton SK17 6BB
Tel: 01298 330484 Email: j.mone@derby.ac.uk or highpeakhalls@derby.ac.uk

You may also wish to consider http://www.yha.org.uk/hostel/hartington

 

Did we forget something?

Oh yes, eat lots of fruit and exercise regularly!

Next and Finally: Calendar and Checklist