Data Protection Policy

The Fringe committee manages the following areas of data in order to run the Buxton Festival Fringe. In all cases this data is accessible by the committee member who requires the information for their committee function.

Entrants

We collect and hold data on entrants to the Buxton Festival Fringe (i.e. artists, performers etc).
We hold this data for the purpose of running the annual Buxton Festival Fringe arts festival.
The relevant parts of this data will be displayed on our website and appear in the Fringe programme.
Where entrants have requested ticket sales via Buxton Opera House, the relevant data will be passed to the Opera House to enable ticket sales' payments to be made directly to the entrant.
We will not disclose this data to any other third party without the subject's permission.
It is Fringe policy to use the contact details of entrants for necessary and legitimate communication purposes until the end of the calendar year of the Fringe that they have entered. During this period entrants will however have the opportuniy to unsubscribe from email communications. In December of that year, entrants will be emailed and invited to Subscribe to ongoing Fringe communications. By doing so, they will continue to receive emails from the Fringe and their account details will remain active. If not, their account details will be erased.

Subscribers

Anyone can click on the Subscribe button on the website in order to receive email communications from the Fringe. We hold their email data in order to be able to communicate with them. We will not disclose this data to any third party without the subject's permission. Subscribers can Unsubscribe at any time.

Accounts

In the event of someone creating an account as a precursor to entering the Fringe or making a Fringe Planner, the minimal data recorded will be deleted 2 years after last login.

Programme Requests

We invite people to send in a stamped addressed envelope in order to be posted a printed Fringe programme. We do not keep this data or share it with any third parties.

Executive Committee

Contact details of current committee members (i.e. Trustees and Honorary Members) are held by the Secretary, and are available to other committee members.
This data is used for communication.
Contact and personal details of Trustees only are passed to the Charities Commission in accordance with Charity Law. We will not disclose committee members' data to any other third party without the subject's permission.
A list of current committee members is posted in About Us.

Fringe Friends

We hold contact and subscription details for those who have become Fringe Friends.
We hold this information so that we can communicate with Friends.
We will not disclose this data to any third party without the subject's permission.
A Fringe Programme is sent to all Fringe Friends.
Fringe Friends will be invited to opt in to email communications from the Fringe and they can unsubscribe at any point. In the event of a Fringe Friend not being on email, they will be invited to opt in to postal communications from the Fringe.
Personal data will be removed one year after a member ceases to be a Fringe Friend or at their request.

Reviewers

We hold contact details of our volunteer reviewers.
We hold this information so that we can organise our reviews by sending out necessary reminder emails.
We will not disclose this data to any third party without the reviewer's permission.
Data is removed once the reviewer has been inactive for two years or at their request.

Community Groups Link

We hold contact details of community groups including schools.
We hold this information so that we can facilitate workshops and performances for community groups.
We disclose this data to entrants having gained permission from the community groups.
Data is reviewed annually and removed on request.

Venues

Details provided by venues who wish to be available to Fringe entrants are posted on our website.
These details are reviewed annually or at the request of the venue.
This data is held at the request of the venues for the use of Fringe entrants and audiences.

Press

We hold contact details of national and local media.
We hold this information so that we can send them press releases and invitations.
We disclose selected data to entrants having been granted permission from the media concerned.
Data is reviewed annually and removed on request.

Accommodation list

The accommodation manager maintains a list of those offering accommodation to Fringe entrants.
The list holds data provided by those offering accommodation.
It is made available to all Fringe entrants. It is not shared with other third parties without the permission of the provider.
The information is updated yearly in Autumn or at any time on request.

Archive

The Fringe archivist maintains a complete Archive of all materials relating to the Fringe. This includes digitally stored information.
The archive is maintained for the purposes of historical record and research. The digital information is stored securely offline. Information will be deleted from the digital archive on request. A note of the deletion will be made.

This Data Protection Policy will be reviewed annually.